How it Works

Guests will easily search your room vacancy using the Availability Online Booking Engine found on your website. There are many display options for you to choose from!

Guests then submit their reservation using your choice of our Confirmed Booking Form, or the Reservation Request Form. You can easily add custom questions, add-on items, your reservation policy information for guests to agree to, and so much more.

Your guests immediately receive an auto reply email with a copy of the reservation they submitted. You have the option to manually send your guests a custom confirmation directly from your Availability Online Administration Center.

Your Availability Online Administration Center is easily used by your or your staff to make changes to your availability display and reservation form. Add rates, minimum, night stay information, fees and taxes, customize your reservation form to meet your needs, etc., etc.

Maintaining your vacancy information in your booking engine is as simple as a click of your mouse in your Administration Center. OR, if you choose, you can purchase the Property Management Solution(PMS) add-on. Vacancy information in your PMS is instantly & automatically sent to your Availability Online Booking Engine. Online reservations made using your booking engine are instantly & automatically downloaded directly into your PMS. An easy to use, full circle booking process to save you and your staff time and gives you the ability to maintain detailed guest information, check-in info, billing records, and more.

When guests make an online booking from your website you will automatically receive an email notification and text message(if you choose).

We always set up and visually customize your account at no extra charge when you sign up for Availability Online. We will set up your booking engine pages so they match the visual aspects of your website.

Here is just a small list of items you are able to edit within your account:

• Easily edit the colors and appearance of your booking engine.
• Add nightly rates and min. night stay requirements.
• Add taxes and special fees to your account that will be included in the reservation form process
• Add custom questions to your booking form. ie: 'Do you have dietary restrictions?' or 'How did you hear about us?'.
• Add, edit or delete rooms from your account
• Show events or special happenings in your area on your availability calendar

We offer two types of reservation forms:
1- Confirmed Reservation Form: Your guests receive an auto reply email that contains a copy of their reservation information with a confirmation number and assumes their reservation is final.

2- Reservation Request Form: Your guests receive an auto reply email that contains a copy of their reservation information. Your guests will await to hear from you for final confirmation.

Both reservation form options securely collect your guest's credit card information (if you choose). You would process your guest's payment using your normal processing method. When guests submit a reservation you are instantly notified by email (Premium subscribers can also choose to be notified by Text Message). There are no additional fees or commissions charged to you for any reservation.

The Availability Online Booking Engine works on ALL website platforms. After you sign up for Availability Online, our staff will create (and Customize for Free if you'd like!) your account. We will contact you by email, usually within the same business day, with the information your web designer needs to easily add Availability Online to your website. In most cases the booking engine is added to your website using a simple link, and is inserted to your site just as you would add a link to your local Chamber of Commerce, or other 3rd party website.

Copy. Paste. Start getting bookings.